Category: Google Docs

What Happens if You Go Over Your Google Drive Storage?

Google Drive is a great service for storing your files and photos.  You get 15GB free and if you want or need more storage, you can get an additional 100GB for just $1.99 per month.  But let’s suppose for a minute you signed up for 100GB, use about 30GB and decide you want to cancel your subscription?  You are 15GB over the free limit so what happens to your files, photos and other things you have stored in Google Drive?  In short, not much.  It comes down to the service you are using tied to Google Drive but the data that you have there will remain there and not be deleted.  That’s the good news.  The not-so-good news is that your Gmail will start bouncing incoming messages.

Let’s deal with Google Drive itself first.  If you are over your quota, you won’t be able to upload new files.  Period.  Equally, syncing between your Google Drive folder on your PC or Mac will stop.  But, and critically, you can still create Google Docs, Google Sheets and Google Slides files as they don’t consume any space anyway.  It isn’t necessarily a loophole in that the Google apps never used your quota anyway but it certainly is a way to keep on creating documents.  But keep in mind that the sync between your computer and your Google Drive stops so any Google Docs files created will only show up online in Chrome.  Those PDFs and Microsoft Office files? Yeah, no more uploading and syncing.

An option you would have – which I have done – is to convert your Microsoft Office files to Google.  This can be done via the web app or the Android app quite easily.  Just open up that Word document then go to File and convert it to Google Docs.  You can do the same for Excel files and PowerPoint files.  Once you have done your conversions, be sure to go to your Google Drive trash folder and empty it.  That will delete the Office files and reclaim your quota.  Keep in mind that reclaiming can take up to 24 hours to happen.

Google Docs Gains More Editing Power on Android

Google Docs for Android had a nice update last week that brings more document editing power to the mobile app.  The update is still rolling out so it may be another day or two before you see it.  Once you do have it, you will find that you can now edit the headers and footers of your documents from within the app.  You can also now drag-and-drop text in a Docs file.

In addition to manipulating text, you can also manipulate images that you have inserted into your Docs file.  You can resize, rotate and move images within the file as well as adjust the text wrap around that image.

Google Docs, Sheets, and Slides for Android See Minor Updates

Users of Google Docs, Sheets and Slides on Android will find minor updates rolling out for each of the productivity apps.  For the most part, these updates are bug fixes and performance improvements but in the case of Google Docs and Google Slides, there are new features in each.  For Docs, you now have the ability to add page numbers to a document from the app.  You have been able to do this in Docs on the web for a long time but it has finally made its way to the Android app for the sake of feature parity.

For Google Slides, the ability to import and export OpenDocument formatted files (.odp) has been added to the presentation app.

Google Docs Adds GIF Insertion into Documents

Google Docs has an update rolling out today that brings the ability for you to insert a GIF animation into a document… and it not break!  The update comes into Google Docs but there are also updates to Google Sheets and Google Slides too.  All of these updates are in rapid release which means that users should see the updated versions of these apps hit their devices over the course of the next few days.

For all three apps, you now have the ability to not only view your Trash folder for the app but also restore files from your trash folder.  Now you don’t have to go to the desktop version of Docs, Sheets or Slides to do a file restore.

App Notifications and Other Improvements Come to Google Docs, Sheets and Slides

Google is in the process of rolling out updates to their Android apps for Google Docs, Google Sheets and Google Slides.  The updates, mainly aimed at G Suite customers, brings a lot of improvements to each app individually but collectively brings them all in-app notifications.  Today, the way it works, is if you are collaborating with someone on a document, you get a notification that they have updated it – in Google Drive.  With the update to the apps, now you get the notifications within each app.  It is a bit of a no-brainer really.  Each app’s notifications are separate from the others so you will only see notifications for Google Sheets in Google Sheets.

Read on as there are other improvements beyond notifications.

Google Docs Update Brings Assignable Actions to Contributors

An update is currently rolling out to the Google Play Store for Google Docs and Google Sheets that further both apps features around collaboration.  Both apps now allow you to create and assign action items to collaborators on a document or file.  For example, if you want to have a team member work on a specific paragraph or the financial figures in a particular part of the document or sheet, you can assign it to them and get notified when that task is completed.  It is a great way for teams to work together on a file and to make sure specific edits are completed.

Retrieved Trashed Files in Google Docs, Sheets and Slides for Android

It has been a busy day for the Google Cloud and G Suite team at Google.  They have just announced that new versions of the Android apps for Google Docs, Sheets and Slides have been released to the Play Store.  In those updated apps, you can now retrieve a trashed file within the app itself.  To this point, if you delete a file on purpose or accident and needed to retrieve it, you had to go to the Trash folder in the web-based version of the app or Google Drive on the web.  Now you can bypass that requirement and do it all from the apps on your phone or tablet.

Google and Box Agreement Means Google Docs Storage on Box

Google and Box have announced a new partnership that essentially allows the cloud-based storage company to be a repository for Google Docs for Box customers.  This is a big deal for businesses who leverage Box as they can keep all of the documents within Box yet still leverage the power of Google Docs within their SMB or Enterprise.

The integration between Box and Google Docs will enable Box to act as a third-party repository for Docs, Sheets and Slides, allowing users to create and collaboratively edit Google Docs directly from Box.

The integration doesn’t stop there as there are also plans to integrate Box with Google Springboard.

File Information Added to Google Docs, Sheets and Slides Creations

If you are a user of Google Docs, Sheets and Slides, there is a small but nice new update that is rolling out to the web version of these apps.  Google announced yesterday that they are adding the ability for users to see file information on a document that they have open in one of the apps.  This is very similar to a feature that is already in the online version of the apps which is to see file or folder in Google Drive.  It has just been added to the Docs apps for convenience.

Getting to this new file information is pretty straight forward.  Open up a Docs, Sheets or Slides file and from the File menu select Document Details.  This will pop up an overlay that shows you the location within your Google Drive that the file is stored, the owner of that file and the last time it was modified.

Comment Notifications Come To Google Docs, Sheets and Slides

Google has rolled out a behind-the-scenes update that enabled comment notifications in Chrome and on Android for Google Docs, Google Sheets and Google Slides.  Previously, when someone made a comment on a shared file, you would receive an email notification that the comment had been made on the document.  Now you will get a standard notification on your Android devices or in Chrome when these comments have been made on the file.

New Editing Features Come to Google Docs and Google Sheets

The Google Apps team have announced some new editing features for both Google Docs and Google Sheets.  These new features are coming to the apps on both Android and iOS and should be rolling out to devices over the course of the next few days via an OTA update.  Both features are aimed at bringing more desktop-like editing features to the mobile device so you don’t necessarily have to be at a Chromebook, PC or Mac.

For Google Docs, you can now edit documents while you are in Print Layout view within the app.  To edit the doc, just tap on the edit pencil icon and you can make your edits without having to leave Print Layout view.

Google Docs, Sheets and Slides Update Brings Improved Offline File Handling

A new update to Google Docs, Google Sheets and Google Slides is hitting the Google Play Store that brings a more effortless way to get to your files while you are offline.  In the update, recent files you have been working on are automatically downloaded to your device so you will have them when you are offline.  Right now, if you want to work on a file while you are offline, you have to flag that file to download to your device.  If you forget, you are out of luck until you get back online.  This new feature removes this manual step.