Google Team Drive Sharing Security Features Now Rolling Out

A new set of content security features have begun to roll out to a wide range of G Suite domains today, allowing for greater control of what content within Google Team Drive are shared with others both inside and outside their domain.  The features, which were previewed back in March, are now rolling out to G Suite Business, Enterprise, Education, and Nonprofit domains today for Admins while users will get controls starting on June 4th.

The features are aimed at keeping confidential and sensitive intercompany data from being leaked or accidentally shared with those who should not have access to it.  Now admins can set domain level restrictions on what can be shared while individual Google Team Drive owners can select specifics for specific files – but the domain controls will override everything.

For those that don’t recall, Google Team Drive is the G Suite equivalent (with a lot more features) of the consumer oriented Google Drive.

Once these features roll out to all domains, users will be able to:

  • Shared with users who are not in their domain.
  • Shared with users who are not members of the Team Drive.
  • Downloaded, copied, or printed by commenters and viewers.

Admins, as you would expect, will have greater control from a domain level of what can and cannot be shared in general.  These features will include:

  • Prevent full-access members from modifying the Team Drive’s settings.
  • Prevent users in your organization from creating new Team Drives.
  • Prevent people outside of their domain from accessing files in the Team Drive.
  • Prevent non-members from accessing files in the Team Drive.
  • Prevent commenters and viewers from downloading, copying, and printing files in the Team Drive.
Google Team Drive Security Settings for Sharing Content
Google Team Drive Security Settings for Sharing Content

If you are an Admin for Google Team Drive in your organization, you should see these features in the Admin Control Panel over the course of the next few days.