Google Vault Update Brings Customizable Google Hangouts Retention Policy

Google G Suite

A new update for G Suite paying customers is rolling out that brings a handful of improvements to the Google Vault feature.  With the update, you will be able to set a custom retention length of time for Hangouts Meet recording as well as be able to set a policy for user’s Drive trash folders.

For those who are not G Suite users or who are unfamiliar with it, Google Vault is your domain’s retention policy manager when you use the service from Google, allowing you to set how long things like emails and files are retained along with Hangouts Meet recordings and search results.

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Team Drive Support Coming to The Chrome OS Files App

Files app in Chrome OS

Good news this morning for Chrome OS users on G Suite domains that leverage Google Team Drive.  In the Chrome OS Dev Channel, native support for Team Drive is now available, meaning you can see your domain’s drive as well as your personal Google Drive account all within the Files app on your Chromebook.

For those that aren’t familiar with it, Google Team Drive is a more powerful version of Google Drive that consumers use, allowing for easy file management and sharing across the G Suite domain as well as a lot of advanced security to prevent file leakage.

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Google Team Drive Sharing Security Features Now Rolling Out

Google Team Drive Security Settings for Sharing Content

A new set of content security features have begun to roll out to a wide range of G Suite domains today, allowing for greater control of what content within Google Team Drive are shared with others both inside and outside their domain.  The features, which were previewed back in March, are now rolling out to G Suite Business, Enterprise, Education, and Nonprofit domains today for Admins while users will get controls starting on June 4th.

The features are aimed at keeping confidential and sensitive intercompany data from being leaked or accidentally shared with those who should not have access to it.  Now admins can set domain level restrictions on what can be shared while individual Google Team Drive owners can select specifics for specific files – but the domain controls will override everything.

For those that don’t recall, Google Team Drive is the G Suite equivalent (with a lot more features) of the consumer oriented Google Drive.

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G Suite Team Drive Adds Ability to Email Members

G Suite Team Drive Email Feature

Team Drive, the G Suite equivalent of Google Drive with a lot more sharing and searching functionality, is getting a new email feature added to it.  The new feature will allow users to email all members of a Team Drive.

The feature will work two ways according to the announcement by the G Suite team:

  • From the Team Drive: Navigate to the Team Drive, click the drop-down menu next to the Team Drive name, and click “Email members.”
  • From within a file that is in the Team Drive: While editing or viewing the document, open the File menu, and click “Email Collaborators.”

Once you have selected to email everyone, you can customize the list of recipients.

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