Google’s continuing efforts to improve menus within the G Suite apps has brought a new update once again to users. This is the fourth month in a row that one of the G Suite apps has had a menu update with this month’s efforts focusing on Google Docs and Google Slides
Functionally across all of these changes, Google hasn’t changed much. Rather, this is an effort to more clearly define what a feature does and, in some case, move the feature to another menu within Google Docs, Sheets, or Slides where it makes more sense to have it. The updates to Docs and Slides are along those lines.
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A new Activity Dashboard has started rolling out to G Suite domains that allows admins and users to see when shared files have been viewed by others. The idea behind the dashboard is to improve collaboration by letting users know when someone who is working with them on a file has actually viewed that file. Think of it as read receipts for files.
The new feature works for Google Docs, Sheets and Slides files and the feature will be rolling out in two phases. First, admins will have the ability to enable or disable the feature starting today and only they can see the Activity Dashboard.
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Google has announced that the Quick Access feature will be rolling out to Google Docs for G Suite business and enterprise customers. Functionally, it is very similar to the Quick Access feature that is found in all versions of Google Drive. For Google Docs however, it is more AI driven based on Drive activity as well as the content of the files themselves.
Quick Access for Docs uses artificial intelligence to suggest relevant files based on signals like Drive activity and information in your documents, so you can work with the most up-to-date information and create new material quickly.
Google points out that for this feature to work, customers must have Google Cloud Search enabled on their domain.
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For the third month in a row, Google has begun rolling out menu tweaks to some of the G Suite apps today. The update that is rolling out today impacts Google Docs and Google Sheets online and will be coming to all G Suite customers over the course of the next week or two.
Like the updates from last month, these tweaks are aimed at making navigation within Google Docs and Google Sheets easier by clarifying what a function does. These are all visual changes and not changes in function.
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Over the past few months, Google has been making minor tweaks to the menus in various G Suite apps online. Most of these efforts, with the biggest change coming last month, have been aimed at making it easier to navigate these menus and to be clear about what exactly you are doing with that menu option.
Today another round of menu tweaks started rolling out to all G Suite customers that further adjusts menus in Google Docs and Google Slides. In their announcement, Google laid out the before and after menu views to help users find the difference.
For Google Docs, to add a line or page break, here are the changes:
- Before: Insert > Page break or Column break
- After: Insert > Break > Page break or Column break
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Google has announced that they will be making some minor menu updates to some of the G Suite apps starting in January. The updates are primarily focused on Google Docs and Google Slides with the idea being to make it easier for users to find certain menu settings.
The changes that Google outlined will be coming to the apps starting January 4, 2018 with the schedule release of the updates. It should be noted that the changes that are coming are only for the online version of the apps. Google Docs, Google Sheets and Google Slides for Android and iOS are not impacted by this change.
As for the changes themselves, most of them are renaming of features and not necessarily moving them. For example, in both Google Docs and Google Slides, “Lists” in the Format menu have been renamed to “Bullets and numbering”.
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Google has begun the rollout of several big changes to the G Suite of apps, Google Docs, Sheets & Slides. The updates are rolling out to the web-based versions of the apps currently but you can expect some of this functionality to eventually make it to the mobile apps.
According to the announcement from Google, there are four improvements that are rolling out now.
- Name versions of a Doc, Sheet or Slide. Being able to assign custom names to versions of your document is a great way to keep a historical record of your team’s progress. It’s also helpful for communicating when a document is actually final. You can organize and track your team’s changes in one place under “Version history” (formerly known as “Revision history”) on the web. Select File > Version history > Name current version. For even quicker recall, there’s an option to select “Only show named versions” in Docs, Sheets or Slides.
- Preview “clean versions” of Docs to see what your Doc looks like without comments or suggested edits. Select Tools > Review suggested edits > Preview accept all OR Preview reject all.
- Accept or reject all edit suggestions at once in your Doc so your team doesn’t have to review every single punctuation mark or formatting update. Select Tools > Review suggested edits > Accept all OR Reject all.
- Suggest changes in a Doc from an Android, iPhone or iPad device. Click the three dots menu in the bottom right of your Doc screen to suggest edits on-the-go. Turn on the “Suggest changes” toggle and start typing in “suggestion mode.”
All of these changes are aimed at making it quicker and easier for you to collaborate on documents and work through the change process on them.
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Google Docs, Google Sheets and Google Slides all have an update rolling out in the Play Store for Android. The update brings the normal raft of bug fixes and performance improvements but also has some new editing tools.
There are new toolbar items will allow you to more easily format tables, images and drawings within your Docs, Sheets or Slide documents. The editing features are tools that have been on the web-based versions of the apps so these updates bring feature parity between the platforms.
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